The norms set by it for the discharge of its functionsBack
Liner and Passenger services division is not only involved in carrying general cargo but also Hazardous cargo, under the IMDG regulations which categorizes the hazardous cargo based on the nature of the hazardous cargo. The carriage of Hazardous cargo is governed by the IMDG Code and the port regulations through which the vessel transits. In addition SCI has list of exception cargo which is prohibited to be carried on our ships based on past experiences and this list is circulated to all concerned.
In view of global nature of Shipping industry discharge of functional responsibilities both on board vessels and ashore derive essence from norms established under IMO guidelines, Merchant Shipping Act, Major Port Trust Act, ISM&ISPS Code etc. It is mandatory on part of all individuals to adhere to the established guidelines & international shipping practices in the discharge of their respective functions in the Bulk Carrier & Tanker division.
The Shipbuilding & Services department of T&OS Division has to function within the norms set out by various IMO Conventions governing the shipping industry as also the Guidelines/ Procedure for acquisition of newbuilding ships and secondhand ships as approved by the SCI Board. The Technical Services (Fleet) department functions within the norms set out by the cross functional committees for workshop appraisal, workshop tariff and spare part rate contract from time to time and the Guidelines/Procedure for disposal of vessels as approved by the SCI Board. The Offshore service department functions within the statutory and industry norms applicable to the offshore services industry.
DPE has issued guidelines for the Navratna PSU’s for making investments into Strategic Alliances, Joint Ventures and wholly owned subsidiaries in India or abroad. Further, SCI has its own Board approved guidelines for formation of Joint Ventures. The BD&A Cell ensure that the above-mentioned guidelines/norms are complied with while considering SCI’s new strategic alliances/ Joint Venture proposals.
Finance & Accounts division performs the mobilization and utilization of funds as per business requirements vis-a-vis recording of financial transactions with compilation of the statistical data and reports to comply with the norms of Central Accounts, Audit, Companies Act, Income Tax Act, Service Tax, GST, Tonnage Tax and Foreign Exchange Management Act etc.
Personnel & Administration division set up the norms for Recruitment, Promotion, Training, Transfer of personnel, Remuneration, Allowances and Amenities etc as per the Memorandum of Agreement and Memorandum of Settlement taking into account various legal & statutory requirements & labour policies etc.
The Vigilance Dept looks into the complaints of corruption/malpractices. It also makes efforts to improve the efficiency of the Company by strengthening its preventive vigilance mechanism by (a) streamlining of procedures and plugging of loopholes so as to minimize the scope for corruption and continuous interaction with the Management in this regard; (b) identifying corruption prone area in the organization and undertaking periodic inspection of the same; and (c) undertaking selective scrutiny of Voyage repairs.
Prompt action is taken in respect of any complaint received from any source regarding any malpractices in any office of SCI. Wherever complaints are found correct, disciplinary action is taken against the officer under the Company’s CDA Rules.
Surprise inspections of the ship repair work and supplies of stores to the vessels are carried out. From time to time, suggestions are given to the Management for streamlining of procedures so as to minimize leakage and the scope of corruption.
Purchase & Services division arranges to procure goods and services of right quality required for the operation and maintenance of ships /other divisions of the Corporation at reasonable price in right time. Procurement of goods such as ship’s stores, lubricants, provisions and victualling, bunkers, printing and stationery items etc are done through contractual arrangements and Spot Purchases complying with D.G.S/ ISO/ISM/ISPS/ MARPOL/MSDS regulations. The services include agency arrangement at various Indian and Foreign ports on an adhoc and regular basis, finalisation of services contracts at Indian and Foreign ports and Hull & Machinery, Protection & Indemnity, General Insurance covers and other related Insurances for ships, assets and employees of SCI.
Board Secretariat functions under the various guidelines issued by the Board of Directors, Memorandum and Articles of Association of the Company, Navratna guidelines, DPE guidelines, Companies’ Act, Listing Agreements and SEBI Act. The norms for discharging duties are contained in all these instruments. There are no separate norms for discharging functions of the Board Secretariat.
IT Department discharges its functions by assisting all the divisions with procurement of hardware, software and services of capital and revenue nature in a cost effective manner. IT Department also follows vigilance guidelines and other statutory and legal requirements in awarding contracts and associated functions. It also develops software applications in-house to enable other divisions to discharge their functions in an efficient manner.